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ClinicMonk™ Grow With Ease by the McCance Method

Automation
equals freedom.

ClinicMonk™ is the CRM built for therapists who want more clients, clear tracking, and a system that gives you back your time.

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See How It Works
increase in sales when using a CRM
0 %
more revenue from automatic follow-ups
0 %
hours back/wk from tracking & follow-up
5 +
Sound familiar?

Running a private practice is hard when you can't see the whole picture.

You’re doing all the right things: advertising, networking, showing up, but the results still feel random. Here’s why that happens. 

You're getting clicks, but not bookings.

Your marketing says it's working. Your calendar says something different. And you still don't know which part of the funnel is broken.

Leads come in and disappear.

Someone fills out a form. No one follows up fast enough. They book somewhere else. You never even knew they were interested.

Managing consults is exhausting.

Every clinician has a different style, a different comfort with sales, a different conversion rate. Consistency feels impossible.

Meet your guide

Nicole McCance built this CRM for therapy practices just like yours.

After building her own 7-figure group practice and coaching over a thousand practice owners, Nicole noticed the same problem. Leads (and clients) were slipping through the cracks, not because of bad marketing, but because there was no system to catch them.

So she built one. ClinicMonk™ is the McCance Method operating system designed to be simple enough that anyone on your team can run it, and powerful enough to get you to 7-figures and beyond.

1,000+

Practice owners coached

7-fig

Group practice founder

APA

Featured presenter

McCance Method

Baked into every feature

How it works

3 simple steps to a practice that
runs with more ease.

Therapists, you don’t need to figure this out on your own.
We’ll walk you through every step.

Step 1

Join ClinicMonk™

Get instant access to your fully built CRM.

Step 2

Get set up (we'll help).

Follow the guided setup or let our team do it for you.

Step 3

Watch leads become clients.

Your system follows up automatically so nothing gets missed.

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What you get

Finally see what’s working and what’s not.

1
See every lead in one visual pipeline.

A real-time system that shows you exactly where each lead is, from first inquiry to consult to booked session. You can instantly see who needs follow-up, who’s booked, and where leads are getting stuck.

2
See exactly what's working in your practice.
Use the Practice Growth Dashboard to track your total leads, how clients are reaching out, consults booked, show rate, conversion rate, and new clients starting each month. No spreadsheets. No guessing.
3
Know which marketing actually works.

Use the Digital Marketing & Referrals Dashboard to track which marketing sources are driving leads, qualified leads, and new clients, from SEO, Google Ads, social media, and referrals so you know exactly where to invest more. Stop wasting time and money on marketing that isn’t bringing in clients.

4
Nurture leads with built-in email marketing.

Nicole has created your lead magnet, written the copy, and designed the exact automation and cadence for you. ClinicMonk™ uses your lead magnet to attract new leads, nurture the ones who don’t book right away, and keep your pipeline growing automatically.

5
Follow-up that happens whether you're there or not.

From missed call text-back to no-show rebooking and post-consult follow-up, ClinicMonk™ keeps every lead engaged and moving forward automatically.

Missed call text-back
No-show re-booking
Lead magnet nurture
6
The McCance Method, baked into your CRM.

Includes access to Nicole’s video training vault, showing you exactly how to implement key parts of the McCance Method inside the system. You get the tool and the playbook.

HIPAA-compliant platform
AI Chat Support
Email marketing automations
Done-for-you lead magnet
Sales templates
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Listen To The Podcast

Why Every Therapy Practice
Needs A CRM in 2026

I ran a group practice for years without one, and if I were building a practice today, I wouldn’t last a week without it. In this episode, I’m sharing the tool every other industry already swears by, and why ours can’t skip it anymore.

I get into the stat that made me lose my mind, why your leads slip through the cracks even when your marketing is working, and the 2026 automation I can’t stop talking about.

I’m not giving it all away here. You’ll want to hear this one for yourself.

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Simple, transparent pricing

Get started with ClinicMonk™ and build a practice that runs without you.

MONTHLY PLAN
$197 USD
/ month

CGM Members and graduates receive 10% off

ANNUAL PLAN
$2,364 USD
/ year
$497 tech setup included in the annual plan

CGM Members and graduates receive 10% off

Includes:
  • Consult booking calendar (track exactly where bookings are coming from)
  • Visual lead pipeline (see every lead in one place)
  • Track every lead from first inquiry to booked client
  • See exactly where every lead comes from (ads, SEO, referrals, directories)
  • Track how clients are reaching out (phone, email, online booking, contact form)
  • Know which marketing is actually bringing in clients (not just clicks)
  • Automated follow-ups (text + email)
  • Missed call text back (so no lead slips through)
  • Track your team's response time to new inquiries (phone, text + email)
  • Pre-consult email sequence (to improve show rate)
  • Conversion rate by lead source (know exactly which marketing has the highest conversion rate)
  • ClinicMonk™ Training Vault (so you know exactly what to do)
  • 24/7 AI tech support
  • Weekly Tech Support Q&A (so you're never stuck or overwhelmed)
Join Now (Annual)
Join Now (Monthly)
Optional Add-On

Done-For-You Tech Setup

$497 USD

Our team handles the technical heavy lifting, from account configuration and PHI compliance to domain mapping, A2P text setup, website integrations, and tracking, topped off with a guided onboarding call.

Includes:
Account Configuration
HIPAA/PHI Compliance
Domain and Email (DNS) Setup
Phone Setup & A2P Verification
Calendar Customization
Contact Form Integration
Lead Magnet Setup
Attribution Tracking
Google Ads Reporting
Guided Onboarding Call
Choose the ANNUAL PLAN and setup is included at no extra cost. 
Join The Launch Party!

Questions? We've got you.

Frequently asked questions

Not at all. ClinicMonk™ was designed for busy practice owners who don’t want to spend hours learning complicated software. And if you want someone to handle the setup for you, we offer a Done-For-You option for a one-time fee.  

 Most therapists track leads with spreadsheets. That works at first, but as your practice grows, follow-ups get missed and it becomes hard to see what’s actually working.

A CRM gives you one place to track every inquiry, automate follow-up, and see where your clients are coming from so you can grow your practice with more consistency and less effort.

ClinicMonk™ was built by Nicole for therapists, but it’s the first system she’s created that works beyond therapy practices and is ideal for any healthcare solo or group practice.

A CRM (Customer Relationship Management) helps you manage everything before someone becomes a client. It tracks leads, automates follow-up, manages consult calls, and helps convert inquiries into booked appointments.

An EHR (Electronic Health Record) manages everything after someone becomes a client. It handles appointments, documentation, treatment plans, billing, and clinical records.

Think of it this way:

* CRM = Leads
* EHR = Clients

Nicole recommends having your admin handle consult calls using a clear, structured script designed to convert. This can be your current admin, or you can start by doing them yourself until you’re ready to delegate. This person runs your CRM, tracks leads, and is bookable online through your ClinicMonk™ calendar. As your practice grows, you will train all of your admin to support with consult calls and use ClinicMonk™. Performance can be easily tracked inside the CRM.

Yes. ClinicMonk™ works alongside your existing practice management software by handling lead tracking, consult booking, and follow-up before clients enter your system. When consult calls are booked directly through a practice management system, clients are often asked to create a profile first, which can lead to drop-off. With ClinicMonk™, clients can book quickly through your consult calendar without that extra step, making it easier for them to get started. Once they’re ready to move forward, your admin will create the profile and book their paid appointments inside your EHR.

Yes. ClinicMonk™ runs in front of your EHR, not instead of it. Leads, consult bookings, follow-up, and lead nurturing happen in ClinicMonk™. Once someone becomes a client, your admin creates their profile in your EHR as usual.
A general CRM arrives empty. ClinicMonk arrives with the therapy-practice pipeline, consult-call scripts, follow-up sequences, missed-call text-back and lead-source reporting already built, plus Nicole’s training vault and weekly support hours.
ClinicMonk was built for therapists and group practice owners, and every template, script and workflow in it is written for a therapy practice. Other healthcare practices that book consults and track leads can use it, but therapists are who it was made for.
Absolutely. While Nicole’s coaching programs are currently limited to therapists in North America, ClinicMonk™ is available to therapists worldwide-giving you access to her proven practice-growth systems wherever you are located.

Yes! Text messaging and email marketing are built directly into ClinicMonk™.

Texts and emails are billed based on usage, so you only pay for what you actually use. A standard text costs about 1.7 cents and an email costs less than 0.2 cents.

For example, 100 texts cost about $1.70, and 1,000 emails cost about $1.40.

Even better, there’s no separate monthly fee for an email marketing platform, you can send your email marketing directly through ClinicMonk™ and simply pay for what you send.

Texting requires a small monthly fee for your clinic’s phone number and carrier registration, in addition to usage.

Yes! You can customize any of the pre-written email and text message copy included in ClinicMonk™ to match your practice’s voice and needs. There is no limit to the number of emails you can create, you can add as many emails as you’d like to existing workflows or build multiple custom workflows of your own.

Yes. ClinicMonk™ is built on secure infrastructure designed to support healthcare practices in both the U.S. and Canada, including HIPAA-conscious workflows and Canadian privacy requirements such as PHIPA and PIPEDA. We provide a Business Associate Agreement (BAA) for practices that require one and use safeguards such as strong encryption, strict data protection, and transparency around where data is stored.

Like any software, ClinicMonk™ is only one part of your clinic’s overall compliance. Your practice is still responsible for things like staff training, privacy policies, consent procedures, access management, and ensuring your workflows meet the laws and regulations that apply to your clinic.

$197 USD per month, or $2,364 USD per year. The annual plan includes the $497 Done-For-You Tech Setup. Clinic Growth Map members and graduates get 10% off either plan. Texts and emails are billed separately at usage rates.

All ClinicMonk™ accounts require a one-time setup fee of $99 USD. This includes account configuration, privacy and compliance settings, domain and email (DNS) setup, phone number setup and A2P text registration, calendar customization, contact form integration, lead magnet setup, attribution tracking, Google Ads reporting, and two 30-minute onboarding calls to guide you through the process.

Most practices are fully set up and ready to use ClinicMonk™ within 3–10 business days of completing the required onboarding steps.

Yes. Every inquiry is tagged with how it arrived (phone, text, email, contact form, online booking) and where it came from (Psychology Today and other directories, Google search, Google Ads, social media, referrals). You see conversion rate by source and where leads drop off before booking.
No. ClinicMonk is open to any therapy practice. Clinic Growth Map members and graduates get 10% off and will recognise the systems from the program.

No long-term contract, ClinicMonk™ is a monthly subscription, so you can cancel at any time.

And yes, your data belongs to you. If you decide to leave ClinicMonk™, you can export your client and contact data before your account is closed, so you’re never locked into the platform.

Your data is retained by the platform for 90 days after cancellation, giving you the option to reactivate your account during that period. Automations stop when your subscription ends. We recommend exporting any data you wish to keep before cancellation.

You've built something great.

Automate your practice and get your time back.

Catch every lead, follow up automatically, and start experiencing more freedom.

Join The Launch Party!

ClinicMonk™ Is Launching Soon!

ClinicMonk™ is the CRM built for group practice owners who want more clients, clearer tracking, and a system that follows up so you don't have to. We're putting the finishing touches on it now.